Senior Administrative Assistant

US-CA-Oakland
3 weeks ago
Job ID
2017-1488
# of Openings
1
Category
Administrative Support

Overview

The Senior Administrative Assistant position reports to the Executive Director. The primary responsibility is to assist the Executive Director in matters of communication and organization.  The ideal candidate will have a high level of organizational and analytical skills, be able to prioritize projects, have strong typing and editing skills, good communication skills, and be a positive team player.

 

"Being a Senior Administrative Assistant at Seneca always keeps me on my toes. As someone who enjoys a new challenge, this position is perfect because no day is the same. Being able to see programs and the agency at a broader level gives me the advantage to find ways to solve problems or issues from a different perspective. The actual work I do makes my job interesting, but what keeps me around is the amazing group of people I work with here at Seneca. Nothing compares to working alongside passionate folks who care deeply for the kids and communities we serve."

 

- Seneca Employee

Responsibilities

  • Prepare correspondence and special project documents (letters, memos, protocols, conferences, etc.).
  • Maintain the schedules of the Executive Directors and other leadership team members, as assigned.
  • Make necessary arrangements for meetings and events, including purchasing refreshments, scheduling rooms, sending notices, and contacting attendees.
  • Maintain all aspects of Departmental and Interagency Meetings as requested (minutes, agenda, follow-up, etc.).
  • Maintain all of the Executive Director’s files.
  • Coordinate projects as directed by the Executive Director.
  • Serve as a liaison for staff communication with the Executive Director and other leadership team members.
  • Develop and track reports as directed.

Qualifications

  • Bachelor's degree
  • Excellent organizational, analytical, writing, and communication skills
  • Proficiency with the Microsoft Office, Adobe suite products, and electronic databases
  • Ability to prioritize projects and multitask
  • Ability to work as a team member
  • Own vehicle, valid driver's license and clean driving record
  • Clearance of TB test, fingerprints, and any other mandatory State/Federal licensing or certification requirements

Schedule

  • Monday - Friday
  • 9am - 5pm

Benefits

  • Competitive salary
  • Comprehensive employee benefits package, including medical, dental, vision, and chiropractic coverage, partially paid premiums for dependents, and a 403(b) retirement plan
  • Employer-paid Employee Assistance Plan
  • Scholarship opportunities, ongoing training, and professional development opportunities
  • 4 weeks of flexible Paid Time Off
  • 403b Retirement Plan
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