Senior Administrative Assistant - Executive Office

Job Locations US-CA-Oakland
Posted Date 2 weeks ago(2/28/2018 1:51 PM)
Job ID
# of Openings
Administrative Support


Seneca Family of Agencies is looking for a Senior Administrative Assistant for our Executive Offices. The primary responsibility of the Senior Administrative Assistant is to work along with the Executive Assistant in maintaining the general operations of the Executive office. This includes performing administrative duties for all Executive Officers and for the Executive Assistant.


"Being a Senior Administrative Assistant at Seneca always keeps me on my toes. As someone who enjoys a new challenge, this position is perfect because no day is the same. Being able to see programs and the agency at a broader level gives me the advantage to find ways to solve problems or issues from a different perspective. The actual work I do makes my job interesting, but what keeps me around is the amazing group of people I work with here at Seneca. Nothing compares to working alongside passionate folks who care deeply for the kids and communities we serve."


- Seneca Employee


  • Process all mail and information to and from the Executive office
  • Prepare correspondence and special project documents
  • Assist Executive Assistant in maintaining the Executive Officers' schedules
  • Make necessary arrangements for meetings and events, including purchasing refreshments, scheduling rooms, sending notices, and contacting attendees
  • Assist Executive Assistant in maintaining all aspects of the Board Meetings, Administrative Meetings and Program Directors' Meetings
  • Maintain all of the Executive Officers' files; make supply purchases for Executive Office
  • Coordinate projects as directed by the Executive Officers or the Executive Assistant
  • Serve as liaison for staff communication with the Executive Officers
  • Distribute information and assignments, and develop and track reports as directed by the Executive Officers or the Executive Assistant
  • Cover telephones as needed


  • Bachelor's degree
  • Excellent organizational, analytical, writing, and communication skills
  • Proficiency with the Microsoft Office, Adobe suite products, and electronic databases
  • Ability to prioritize projects and multitask
  • Ability to work as a team member
  • Own vehicle, valid driver's license and clean driving record
  • Clearance of TB test, fingerprints, and any other mandatory State/Federal licensing or certification requirements


  • Monday - Friday
  • 9am - 5pm


  • Competitive salary
  • Comprehensive employee benefits package, including medical, dental, vision, and chiropractic coverage, partially paid premiums for dependents, and a 403(b) retirement plan
  • Employer-paid Employee Assistance Plan
  • Scholarship opportunities, ongoing training, and professional development opportunities
  • 4 weeks of flexible Paid Time Off
  • 403b Retirement Plan
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